TRAINING PROGRAMMES, ORIENTATION PROGRAMMES, SEMINARS, WORKSHOPS, CONFERENCES ETC
Technical terminology is of no value unless it is made popular and is put in to proper usage. To maintain uniformity and to avoid confusion, standardization and popularization of terminology is very essential and this is possible only when active deliberations are made on the words coined and useful feedback is obtained from the target community-users or trainees. Since teachers at various levels are still not adequately equipped with command over Hindi or Modern Indian Language so that they can teach in Hindi or in other Indian Languages, they need to be acquainted with the equivalents coined. Further, officers and ministerial staff of different Institutions and scientists face problems in using technical terms. They also need to be properly oriented with technical terminology in Hindi or the regional language(s).
Irrespective of the target groups, the following procedures may be involved in propagation, expansion and critical review of terms.
Types of programmes:
- These are organized to make the aims and objectives of the Commission and its produce (terminology and related literature) reach the target.
- A training programme is organized in the Commission’s premises, any venue chosen by the Commission or in the premises of the organization (or the venue chosen by the organization) that is ready to host the programme.
- The basic structure of a training programme is designed to expose Teachers/ Lecturers/ Readers/ Professors/ Research scholars/ Officers/ Scientists/ Journalists/ Writers/ Officials/ Secretarial staff etc to the terminologies coined by the Commission and to train them about the usage and importance of the terms. In other words, this is a kind of programme that gives a first time exposure of the terms coined by the Commission to the participants.
- Every training programme may be related to individual subjects (Physics, Chemistry, Linguistics, Political Science, Sociology, Engineering, Medicine etc), a group of allied subjects (Physical Sciences, Natural Sciences, Earth Sciences, Social Sciences, Humanities, Abstract Sciences, Technology, Humanities, Administrative Terminology etc.). In case of a group of subjects, the subjects to be dealt under a head are to be specified. For example if humanities are the group, the subjects to be covered are to be mentioned in the parentheses like Political Science, Economics and Sociology etc. The number of subjects in a group should not normally exceed 3. Titles like Terminology Programme (Sabdavali Karyasala) are to be avoided. However in very special cases (like regional languages) up to 5 subjects may be chosen as one group.
- The number of participants in a training programme is up to a maximum of 100.
- The technical officers of the Commission and resource persons conduct a training programme.
- Wherever possible, study material in the form of kits is also provided by the Commission.
- Working lunch is also provided to the participants of the programme (including the resource persons and officials of the Commission) on the days of meeting.
- The host institution has to provide hall/ conference room/ auditorium for the programme free of cost.
- The Commission also provides some amount for the programme arrangements at the programme venue.
- The Commission does not take the responsibility of arranging for the accommodation of the resource persons or participants either in Delhi or any other place where the programme is held.
- Proposal for organising a training programme may be sent by any School/ College/ University/ Technical Institution/ Scientific Institution/ Other Organizations (Private and Public Sector Undertakings, Non-Government organisations) in the prescribed format. Specific approval is needed from the ministry for a proposal from an organisation other than School, College, University, Scientific Institution or any other State or Central Government bodies or autonomous bodies under the state or central government.
- The details of the programme, its sessions, the participants, the resource persons and other aspects need to be fixed/ arranged/ selected as per Commission's rules and regulations and the entire schedule and names need to be approved by the Commission. As stated above, proposals with all the details from any organisation other than the ones specified in (xii) above will be sent to the ministry for approval.
- These programmes are a kind of refresher courses.
- In these kinds of programmes, the new developments in terminologies are provided to the participants. In this case the participants are expected to be already exposed to the basic terminologies.
- All other aspects of an Orientation Programme are similar to a training programme.
- Some times, clear distinction between a training programme and an orientation programme is not possible when the participants are both fresh and old. In such cases it is better to call the programme an ‘Orientation Programme’.
- Workshops are programmes meant for active discussions on the glossaries and other terminology related materials published by the Commission.
- In the workshops, there are discussions alongwith practical work on the terms coined and/or defined by the Commission in which a group of people shares their knowledge and experience.
- Every workshop usually is related to individual subjects, a group of allied subjects. Details of subjects and subject combinations are similar to training programmes. Titles like 'Terminology Workshop' (Sabdavali Karyasala) are to be avoided.
- Administrative terminology workshops may be held for officers and ministerial staff of government or public sector undertakings etc.
- The number of participants in a Workshop is up to a maximum of 50.
- All other features of a workshop are similar to a training programme.
These programmes are meant for discussions on the areas of application of scientific and technical terms in Hindi and Regional Languages in various fields. Deliberations on the similarities and differences in the technical terms of Indian languages and Hindi may also be covered in different kinds of seminar/meetings.
- Seminars or Conferences or Symposia that may be organised by the Commission are as follows:
- A Seminar/ Conference/ Symposium usually has a title on which papers are presented and are discussed. The title of the programme is either related to terminology like ‘Technical terminology and science teaching’, ‘Problems and prospective of Indian terminology’, ‘Commonalities in Indian Terminology’, ‘Indian vs. International terminology’ etc. There may be programmes on specific fields of science, technology or humanities like 'Modern trends in information technology', 'Medicinal plants of India', 'Wild life conservation', 'Renewable energy resources of the country', 'Future prospects of biotechnology'
- At least 50% of the papers in a seminar/ conference must be presented in Hindi or any other regional language.
- Terminologies evolved by the Commission are to be used in the presentations and/or there may be discussions on terminologies.
- A Seminar/ Conference/ Symposium is organized in the Commission’s premises, any venue chosen by the Commission or in the premises of the organization (or the venue chosen by the organization) that is ready to host the programme.
- The basic structure of a Seminar/ Conference/ Symposium is designed to give scope to Teachers/ Lecturers/ Readers/ Professors/ Research scholars/ Scientists/ Technologist/ Journalists/ Writers etc to present their papers on a particular topic in an Indian languages and also discuss the terminologies coined by the Commission.
- Eligibility criteria for the participant for a Seminar/ Conference/ Symposium is that the participant should be a Teacher/ Lecturer/ Reader/ Professor/ Research scholar/ Scientist/ Technologist/ Journalist/ Writer etc depending on the nature of the programme.
- A Seminar/ Conference may have resource persons in the form of invited speakers. However the number the resource persons may be limited to 5 per day and the number of talks by each resource persons is limited one per programme.
- The participants of a Seminar/ Conference/ Symposium may present their papers or express their views but such participants will not be treated as resource persons.
- In case the proposal for a Seminar/ Conference/ Symposium (or any such programme) sent by any organisation involves more than 100 participants, it will not be normally entertained by the Commission. However, if the programme is of National importance and if the Commission feels that organising such programme will help the Commission to achieve its goals, the proposal may be considered subject to the following conditions.
- The number of participants whose TA/DA and working lunch will be borne by the Commission shall be limited to 100. Out of the participants sponsored, a maximum of 60% participants may be from outside the host institution and local area.
- Kit bags will not be given to the participants. In the place of kit bags, folders may be given to all the participants with some study material on behalf of the Commission.
- The host organisation can not collect any registration fee from the participants sponsored by the Commission. The local coordinator/ host institution shall provide a certificate to this effect to the Commission. However, as in the case of any other programme, the host institution may arrange for the accommodation, transport and dinner for the participants by charging the relevant fees from the participants and resource persons at their request.
- If there is more than one sponsor for the programmes, the Commission may be informed well in advance about the role of each sponsor. The Commission shall not fund any part of the programme that is sponsored by any other organisation.
- The host institution has to certify that no money is received by it from any organisation for any part or the programme that is funded by the Commission. However the concerned institution is free to use its internal funds for making the programme more successful.
- All other features of a Seminar/ Conference/ Symposium are similar to a training programme.
Rules and Regulations:
The rules and regulations of different types of propagation and expansion programmes organized by the Commission are basically similar.
(i) The same venue may not be used for a second time for conducting a programme of similar kind in the same field.
(ii) Selection of participants for the Training Programme/Orientation Programme/ Workshop/ Seminar/ Conference is carried out as per the guidelines given below.
- a. When the Commission is the venue for the programme, all the participants are chosen by the Commission.
- Participants chosen are from Schools, Colleges, Universities, Technical Institutions, Scientific Institutions, Offices or other places as per requirement.
- If the programme is meant for school teachers, concerned teachers (depending on the title/subject of the programme) are invited from different schools. The number of teachers representing any one school should be preferably two and should not exceed four. The selection of schools may be accomplished in association with the school administration and district or state administration controlling the schools.
- If the programme is meant for College/University teachers, concerned teachers (depending on the title of the programme) are invited from a particular University and the affiliated/ constituent colleges of the University. Teachers may also be invited from other Universities of the concerned state or different parts of the country. The number of persons invited form outside the state may be limited to 10% of the total participants.
- If the programme is meant for teachers of technical institutions, concerned teachers (depending on the title of the programme) are invited from technical institutions of a state and different parts of the country.
- If the programme is meant for scientists, scientists of different scientific institutions of the country associated with the title/ subject of the programme are invited.
- Student cannot become the regular participants of the programmes organised by the Commission but may take part in the activities. The Commission will not provide the student participants with kit bags, lunch or TA/DA. However, the host organisation (wherever applicable) may meet the expenses to involve the students in the programmes organised by the Commission.
- In case of Northeastern states, all the states of the Northeast are treated as one unit (one state) and only when a person is called from any state other than the Northeast is treated as a participant from outside the state. However, the language and medium of instruction may be considered while choosing participants from the Northeast.
b. When the venue is other than the premises of the Commission but is the one chosen by the Commission: normally a Local Coordinator is nominated (wherever possible). The same principles as in (a) above are used for the selection of the participants and the selection is made with the help of the host institution. In this case, participation of the host institution would be up to 40% of the total participants. In case the eligible members are less than 40, the number would be limited to the actual. This is followed by the selection of participants from local institutions/ organisation of similar kind (a maximum of 4 participants from each) Then participants may be chosen from the district (for schools), university (for college) followed by the institutions of the state. Participants from outside the state, if invited, may be limited to 10%.
c. When the proposal of hosting the Orientation Programme is from any School/ College/ University/ other institution: Teachers/ Scholars/ Scientists/ Officials of the host institution belonging to the subject/field of the programme will be the participants of the programme, subject to a maximum of 40. In case such number is less than 40, the number would be limited to the actual.
- The host institution shall nominate a person as the local coordinator.
- The total number of participants that may be recommended by the host institution through the local coordinator is 90 including the participants from the institution itself.
- The Commission from among the persons who have shown interest to attend such programmes may choose the balance of 10 participants. In case Commission does not nominate any one as participant or if the number nominated by the Commission is less than 10, the Local Coordinator may provide an additional list of such members with designation alongwith the subject/field in the prescribed proforma.
- Programmes for schoolteachers: In this case schools of the local area may be covered first followed by the district, state and other states. However, the representation from other states may be limited to 10%. In case of College/University, local colleges and all colleges of the university may be covered first. This may be followed by representation from other colleges of the state. Finally there may be 10% representation from other states. In case of scientific and other institutions, representatives may be chosen from similar institutions/organizations from all over the country.
- While choosing the names of participants, care may be taken that the teachers of the subject/field are selected. Participants from languages teachers (Hindi or other Indian languages) may be restricted to 10% of the total. Language teacher representation from all institutes other than the host institution may be restricted to one per organization.
- Representation from Schools/ Colleges/ Universities of local area may be limited to a maximum of 4 per institution and representation from Schools/ Colleges/ Universities of the outside local area may be limited to 2 per institution.
- In case the Local Area Coordinator is not in a position to give the list of the participants of local area or outside local area (Schools/Colleges) by names, the list of institutions alongwith their full address and phone numbers (if available) may be given so that the Commission may request the Heads of such institutions to depute relevant Teachers/ Scholars/ Professors or others as the case may be for the said programme.
- The local coordinator may co-opt participants from the local area in case the invited participants do not turn up. However, such co-opted members must be from the field on which the programme is held.
- The number of co-opted local members may not exceed 20.
- The Local Coordinator may try to consider the point while including the names of participants that the persons listed by him/here have not attended a programme of similar kind on the same subject/field/area earlier.
- In special cases, programmes are permitted where the participants are from the same organization or similar organizations of the local area. Such programmes may not normally involve any participants from outside local area.
- Students cannot become the regular participants but may take part in the programmes. The Commission will not provide the student participants with kit bags, lunch or TA/DA. However, the host organisation (wherever applicable) may meet the expenses to involve the students in the programmes organised by the Commission.
(iii) The Commission organizes different categories of training programmes. The list of programmes and the eligibility criteria for the participants of each of such programme is as follows:
- Programmes for School Teachers:
Participants should usually be schoolteachers who are teaching the relevant subject(s) in Hindi or other Indian language as the case may be.
- Programmes for College/ University teachers:
Participants should usually be teachers and research scholars of Colleges or Universities who are teaching the relevant subject. In case the subject(s) is/are allied, Scientists and Research Scholars from Scientific Institutions and Teachers of Schools and Technical Institutions may also become participants.
- Programmes for Teachers of Technical Institutions:
Participants should usually be teachers and research scholars of technical institutions. In case the subject(s) is/are allied, Schoolteachers, College/University teachers and Scientist and Research Scholars from Scientific Institutions may also become participants.
- Programmes for Scientists/ Technologists/ Engineers:
Participants should usually be Scientists, Technologists or Engineers. In case subject(s) is/are allied, Schoolteachers and College/University teachers may also become participants.
- Programmes for Writers/Journalists:
Participants should usually be writers or journalists. In case subject(s) is/are allied, Schoolteachers and College/ University teachers, Scientists and Research Scholars may also become participants.
- Programmes for Officials/Secretarial staff:
Participants should usually be officers or secretarial staff.
- While choosing the names of participants, care may be taken that the teachers of the subject/field are selected. The number of participants from languages (Hindi or other Indian languages) may be restricted to 10% of the total. In such programmes which involve more than one Modern Indian language (eg. Hindi-Kannada, Hindi-Marathi, and Bengali-Assamese etc), the number of language teachers may be increased to 15 of which the persons from the regional language other than Hindi may be a minimum of five. Language teacher representation from all institutes other than the host institution may be restricted to one per organization.
(iv) Resource persons for a programme should have a sound knowledge not only on the subject but also preferably have knowledge about the development, importance and correct usage of technical terms in Hindi or other Indian language as the case may be. Resource persons should be serving or retired Teachers/ Lecturers/ Readers/ Professors/ Scientists/ Engineers/ Doctors/ Technologists/ Professionals/ Officers etc depending on the field on which the programme is organized. Other individuals who are associated with the field may be taken as experts but such persons must at least have a Masters degree in the field. Number of retired persons, if taken, must be limited to 1/2 the total number of experts.
Normally, the Commission chooses resource persons from the available Bio-data or the Bio-data received from the interested scholars from various parts of the country. As the Commission wants to create subject-wise resource person pool, scholars (Retired/Serving) from different parts of the country are requested to send their bio-data to the Commission for inclusion in the expert pool.
- The Commission chooses all the resource persons when the programme is organized in the premises of the Commission.
- When the programme is organized at a venue chosen by the Commission, up to 50% resource persons are chosen by the host institution subject to the conditions specified by the Commission.
- When the programme is organized at the request of any organization, up to 50 % resource persons may be chosen by the host institution persons.
- The suggested names may be either from the same institution, institutions of local area or from outside local area.
- It may be ensured that the resource persons suggested are experts in the field in which the programme is organized.
- The number of lectures/model lectures by resource persons may be limited to 5 per day.
- The number of lectures by any one-resource person may be limited to a maximum of 2.
- The resource persons are expected to remain present on all the days of the programme and interact with the participants and clarify their doubts.
- In workshops there are up to 3 resource persons per day. However all participants take equal part in these programmes.
- (i) Proposals for organizing programmes may be sent by any School/ College/ University/ Technical Institution/ Scientific Institution/ Other Organizations in the prescribed format. The topics to be covered by the resource persons may be fixed and sent alongwith the proposal so that the Commission approves the topics.
- (ii) The details of the programme, its sessions, the participants, the resource persons and other aspects need to be fixed/ arranged/ selected as per Commission's rules and regulations and the entire schedule and names also need to be approved by the Commission.
- (iii) The Commission reserves the right to replace or delete the names of participants or resource persons suggested by the Local Coordinator/Host Institution without assigning any reason.
- (iv) Every programme may be divided into a number of sessions. A broad outline is given below.
- a) Inaugural Session
- b) Technical Sessions
(The number of technical sessions may vary as per the number of days. However there may be at least 2/3 technical sessions a day. Each technical session must have a theme on which the resource persons may give their view points, followed by discussions.)During this session the participants may be encouraged to give their views and feedback.
The programme for all the days alongwith the agenda of each session and the themes of the technical sessions need prior approval of the Commission. The themes of different sessions and the topics (or at least the themes) to be dealt by the resource persons may be finalized by the Local Coordinator in consultation with the Technical officer of the Commission in-charge of the programme. The resource persons may be informed well in advance about the themes they need to deal before hand so that they can get ready with the presentation.
- (v) The Commission provides study material in a kit bag to all the participants. Tea and snacks and working lunch on all days of the programme is also provided by the Commission. The maximum amount that can be spent on tea and snacks is Rs. 5/- per person per day and the maximum amount that can be spent on working lunch is Rs. 50/- per person per day. Payment towards working lunch will be made only for the number of persons actually present on the day(s) of the meeting (as per the attendance sheet) and not on the number invited.
- (vi) The Commission will formally send letters of invitations to the participants and resource persons. The host institution, wherever involved, is not expected to send any invitation to the participants or resource persons. The Commission may however request the local coordinator to distribute the invitations to the local participants on the Commission's behalf.
- (vii) An outstation resource person for the programme is paid TA for travel by train as per the Central Government rules subject to a maximum of II Tier AC. Road mileage is also paid as per Central Government rules. Airfare is not paid to the experts. In case any expert travels by air, the payment will be restricted to II Tier AC fare of an express train other than 'Rajdhani' or 'Satabdi'. The above rules are also applicable to retired officials and persons who are not in service.
- (viii) An outstation participant for the programme is paid TA for travel by train as per the Central Government rules subject to a maximum of III Tier AC. Road mileage is also paid as per Central Government rules. Airfare is not paid to the participants. In case any participant travels by air, the payment will be restricted to train/ road mileage as per eligibility subject to a maximum of III Tier AC fare of an express train other than 'Rajdhani' or 'Satabdi'. The above rules are also applicable to retired officials and persons who are not in service.
- (ix) A local resource person/ participant of the programme is paid conveyance allowance from his/her office/residence (whichever is nearer to the venue of the programme) as per Central Government rules. Members of the host institution are not paid any conveyance allowance.
- (x) Resource persons and participants are free to claim TA and DA from their parent organizations but in such a case they cannot claim TA/DA from the Commission.
- (xi) A resource person is paid an honorarium of Rs. 240/- for a lecture of one-hour duration.
- (xii) The host organisation shall not charge any registration fee from the participants or resource persons. However, a certificate to this effect has to be produced by the local coordinator/ host organisation. The host institution may arrange for the accommodation, transport and dinner for the participants by charging the relevant fees from the participants and resource persons at their request.
(xiii) The Commission reserves the right to pre-pone, postpone or cancel any of the approved programmes without assigning any reason.